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Office 365 is the latest iteration of the Microsoft Office software suite. Office 365 is different from previous versions of Microsoft Office because of its ability to be accessed remotely from multiple machines by multiple users. There are a number of updates to this version of the Microsoft Office suite and impressive tools to increase office productivity using Office 365. Read on to learn about some of the most popular features.

Office 365 Provides Enhanced Access

Telecommuting has become the norm in many industries. Having access to remote servers is not always possible, and managing different user accounts and VPN access nodes often takes a great deal of time and resources.

Office 365 allows companies to get around this problem by adopting a system similar to Google Drive (formerly Google Docs). Essentially, all work done on Office 365 is accessible to anyone who has a login and password the document. Not only does the remote work ability allow the creator of a document to work remotely, it allows supervisors and others to check on the progress of a document and grade it remotely. This unprecedented access from an Office product greatly increases transparency and productivity across the board.

Instant Messaging Within the Office 365 Suite

Another way that Office 365 allows for increased productivity is the inclusion of instant messaging. When someone is working on a document or excel sheet, collaborators can follow progress and comment and communicate with the writer. Instant messaging allows for instant collaboration and feedback, which helps to enhance the quality of work.

It is possible to integrate Office 365 with other services like Google Documents or an in house email system in order to make for a smooth transition to Office 365. This allows users to skip problems that may arise from implementing a completely new system, and also to maintain and import data and documents that were in progress before the switch.

Scheduling Online Meetings with Office 365 is Simple

Conference calls and online meetings are nothing new, but Office 365 offers a new spin on these meetings. Using the Office 365 suite it is possible to create an online presentation that is accessible to the people who need to work on or examine that presentation. One can create a meeting using any of the services offered by Office 365, such as PowerPoint, Word, or Excel. One can literally create a presentation based around a project which is radically different from meeting over Skype or other telecommuting services.

Office 365 offers enhanced productivity in a number of ways. The most important enhancement is the fact that one can link accounts and documents within the company, and allow or revoke access to anyone that one chooses. It is also possible to share work and data over thousands of miles and present work to supervisors as well as employees. The Office 365 suite takes productivity to a whole new level compared to earlier iterations of Microsoft Office due to its accessibility and forward thinking design. For any remote access or telecommuting work, Microsoft Office 365 is a fantastic choice for firms both small and large.

 IOS 6 now allows app developers to access your personal information like your Facebook account, Contacts, Calendar, Location, and much more. When an app first attempts to do so you will be asked to allow or deny the app access to your information. At any point you can change an apps access to all or some of your data by navigating to “Settings” then “Privacy”, where you will find a list of data types. In each listing you will find apps with access to that data. Simply toggle the switch to allow or disallow the apps access to your data.

Microsoft’s newest Office has a ton of new features as well as a new look, but one the most useful features is to how and where it stores your files. Office 2013 can sync all your documents with SkyDrive, Microsoft’s cloud storage service.

 

One of the main issues with online storage is that sometimes you just can’t get online. Microsoft has addressed this issue by saving files locally as well as on its SkyDrive service, and syncing only when changes have been made or when you first open a file. This two part system allows you to edit files as you always have, with no fear of a poor internet connection making them inaccessible. Office will allow you to make changes to all your files even if you are offline. Once you connect to the Internet, Office will automatically sync those changes.

 

The second issue that pops up when talking about online storage is bandwidth. With Office’s new “Smart sync” feature, there’s no need to worry about your bandwidth getting eaten up by lengthy syncing. Instead of repeatedly uploading an entire file, Office syncs only the changes. So if your only change to a Word document is to make a word bold, only that one change needs to be uploaded.

After a while, PCs can become slow, clogged with unused programs and dozens of startup items. Even worse, they can be infected with malware. Microsoft has attempted to fix these issues by allowing you to return your computer to the state it was in when you got it.

Refreshing the PC is basically a Windows reinstall, but with all your files and settings intact. Refresh only reinstalls your default Start Screen apps. Any additional Desktop applications you have installed will need to be reinstalled. To ease that process, Refresh places a list of those programs on your Desktop. Windows also intentionally removes any changes to File type associations, Display settings, and Windows Firewall settings as they can often be the cause of issues.

To refresh your PC, open the Charms bar from the Start Screen. Select Settings and then click “Change PC settings.” Under PC Settings, select General in the side bar. Scroll down until you see “Refresh your PC without affecting your files.”

You can also reset Windows completely, removing all your personal data. Reset completely re-formats the hard drive and reinstalls Windows 8. Additionally, it offers you the option to thoroughly remove your data so you don’t have to worry about someone recovering any potentially sensitive information from your hard drive.

To reset your PC, open the Charms bar from the Start Screen. Select Settings and then click “Change PC settings.” Under PC Settings, select General in the side bar. Scroll down until you see “Remove everything and reinstall Windows.”

If Windows fails to start, you can find both of these options in the Windows Recovery Environment.

Google drive is an online storage and synchronization platform integrated into Google docs. Drive starts with 5GB free and you can upgrade to 25GB for $2.49/month, or 100GB for $4.99/month.

In order to sync files seamlessly you need to install the Google drive application on your windows, mac, apple, or android device. You can download the app for any device here https://www.google.com/intl/en/drive/start/download.html

The Google drive application will create and sync a special folder to your Google account. Any file placed in that folder will be synced with all devices.

Google Drive replaces the Google Docs web interface. At first glance the look and feel of the Google docs interface hasn’t changed, but there are a few important differences.

Your files and documents are now organized into two groups: “My Drive”, which contains files you created, and “Shared With Me”, which holds the files to which others have given you access.

Files in “Shared With Me” are no longer sorted by date on which they were last edited. The default is now the date on which they were shared. Use the Recent tab to see which files have recently been edited.

To learn more about Google Docs Visit http://quicksourcelearning.com/products/quick-source-learning-guides/misc/googledocsquicksourceguide and have a look at our guide.

iCloud is primarily an online storage service used to sync data, pictures and other information on all your computers and devices. However you can also use it to track, message, lock, or even wipe your lost or stolen device.

Once you have signed up for your iCloud and enabled “Find My iPhone, iPad, iPod touch, or Mac on each device, you can visit www.icloud.com and log into your account. The “Find My iPhone” link will show you a map with the location for your devices. From here, you're presented with three options.

The first option is to “play sound” on the device. This will cause the device to play a sound at full volume, no matter what the current audio settings are.

The second option is the “Remote lock.” This allows you to lock the device with a numeric code of your choosing. The locked device will display a personalized warning as well. Remote locking a Mac will cause it to instantly reboot to the warning screen.

Last, you can choose to wipe the device entirely. Removing all your data and returning it to factory default setting will prevent anyone else from viewing your private information if your device has been stolen.